DESCRIPTION

The Board Secretary plays a vital organizational and governance role on the Digi60 Board of Directors. This position ensures that the board operates with transparency, accountability, and legal compliance by maintaining accurate records, documenting decisions, and supporting effective communication across the board.

This is a volunteer board role suited for someone detail-oriented, organized, and passionate about supporting arts governance in a collaborative, creative environment.

As Digi60 continues to grow, this role will work with the Board to shape the Festival's programming as we transition from a working board of directors to a governance board by 2027.

What’s Involved

  • 2-year term on Digi60's Board of Directors

  • Monthly Board meetings (2 hours max)

  • Engagement at the Digi60 AGM and Digi60's Strategic Planning meetings

  • Participation at Digi60's annual planning meeting

  • 10 volunteer hours at key Digi60 events throughout the year such as International Women's Day, Industry Socials or Mixers, in a leadership role (as Host, MC, or Facilitator)

  • Supporting Digi60's Annual Festival in December as an organizer, speaker, facilitator (3 days)

Key Responsibilities:

  • Record accurate minutes for all board meetings and distribute them to members in a timely fashion

  • Maintain official board records, including meeting agendas, motions, attendance, and policies

  • Support compliance with Digi60’s bylaws, ensuring that meeting procedures and documentation meet legal and organizational standards

  • Coordinate the Annual General Meeting (AGM), including recordkeeping and the distribution of reports

  • Manage board correspondence and serve as the primary point of contact for administrative board communications

  • Assist with board governance tasks, such as onboarding new members, managing director terms, and maintaining membership records

  • Collaborate with the President and other board members to support clear communication and effective decision-making

  • Provide general administrative support to the board as needed

Suggested Qualifications:

  • Strong organizational and administrative skills

  • Experience with meeting facilitation, minute-taking, or board administration

  • Familiarity with non-profit governance practices (or willingness to learn)

  • Ability to maintain confidentiality and accuracy

  • Comfort with digital tools (Google Docs, shared calendars, etc.)

  • Bilingualism (English/French) is an asset

Questions? Email Emily Ramsay emily_ramsay@digi60.org.

Expressions of Interest / Applications are due by June 30, 2025.